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Local Government

AssetCapture - Swindon Borough Council

Swindon-Council-logoCad-Capture undertook, for Swindon Borough Council (SBC), what is probably one of the largest Asset Management projects ever in the UK, with a contract value in excess of £725,000.

Following publication in OJEU and a competitive tendering process, Cad-Capture was awarded the contract by Swindon Borough Council for its ‘Swindon Schools Asset Management Project (SSAMP)’. The project was in preparation for the introduction of Single Education Plans. SBC was seeking to improve its Asset Management Plan information base.

This asset planning process would ensure the high level of investment in schools was prioritised in a rigorous, fair and transparent manner, based on a full survey of the needs of all schools. The plan aimed to be responsive to local priorities and to government policies and objectives. Effective capital investment in schools, which ensures they are in good repair, fully maintained and sufficient and suitable for modern learning and teaching needs, would support all other policies and strategies to raise educational achievement.

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AssetCapture - Westminster City Council

westminster-council-logoCad-Capture was chosen to provide digitised floor plans as part of the asset management plan for Westminster City Council (WCC). The purpose of the project was to transfer hard copy plans of Westminster schools into a digital format that would enable easy access, distribution and editing facilities.

The preparation of the Schools' Asset Management Plan, as required by the Department for Education and Skills (DfES)*, provided the impetus for WCC to update and rationalise existing drawings held for each school.

Previously, drawings of the schools were held in autosketch format, microfiche and hard copy. Very few drawings were held in digitised format and therefore the intention was to produce digitised drawings for over 50 schools that were up-to-date, accurate and easy to use.

The digitised format would enable WCC to utilise, update, view and print information quickly and easily. Cad-Capture provided its AssetCapture solution which incorporated a 'walk-through' service, where they visited each school and noted changes to building layout including extensions, from the original plans.

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Document Management - Somerset County Council

somerset-county-councilSomerset County Council, Environment and Property Department decided upon a Hummingbird document management solution as the ideal way to improve efficiency, reduce costs and maximise the usability of information stored in its documents.

Somerset took the decision to purchase the Hummingbird system towards the end of 2000 and determined that an experienced Hummingbird partner was needed to enable them to effectively implement the system and ensure that it would be successfully rolled out for use by almost 300 users within the department.

Cad-Capture has had a long standing and harmonious relationship with Somerset since the company supplied the council with a range of specialist document conversion services in 1996. Consequently Cad-Capture was chosen as the preferred service provider to Somerset after demonstrating the required level of technical expertise.

Cad-Capture began work at Somerset by configuring the Hummingbird DOCS Fusion document management system to meet Somerset’s requirements and integrating the document management database with the department’s existing business systems. Subsequently, a customised version of the Hummingbird PowerDOCS client desktop was installed together DOCS imaging on around 280 PCs throughout the Environment and Property Department providing document access to all users within the offices.

To enable the department to digitally capture and output documents, Cad-Capture provided Somerset with a KIP 2750 digital reprographics system ensuring compatibility with the department’s existing systems...

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AssetCapture - Shetland Islands Council

shetland-islands-councilShetland Islands Council awarded Cad-Capture a contract to produce Intelligent CAD Files for the majority of its corporate and educational properties for integration into a property management system using Cad-Capture’s versatile AssetCapture™ solution. Shetland Islands Council identified a need to update its existing drawings as they were out of date and not to scale.

The first stage was for Cad-Capture to undertake a pilot which involved two surveyors visiting the Island to complete full measured surveys of five properties, a mixture of educational and corporate with a gross external area of 16,200 sq m. The information collected was then brought back to Cad-Capture’s head office ready for conversion into Intelligent CAD Files.

The pilot was extremely successful. Cad-Capture has now been awarded the contract to undertake accurate measured electronic building surveys along with the production of Intelligent CAD Files of another 17 of Shetland Islands properties, again a mixture of education and corporate with a gross external area of 26,000 sq m...

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Large Format Scanning - Cornwall County Council

Cornwall-CouncilCad-Capture was the preferred choice for Cornwall County Council (CCC) to provide a Geographic Information Solution (GIS) that would enable the Council to identify land parcel sites in the County due to the company’s experience in providing similar solutions to its customers in Local Government. Originally, CCC referred to hard copies of Ordnance Survey (OS) maps in planning applications to identify the ownership of the sites.

It was recognised that if the maps were digitised, information within them could be searched for much more effectively and easily. It would also mean that the hard copy maps would not need to be handled as much as they can get damaged easily and therefore, could either be discarded or stored for preservation reasons. The contract involved scanning and digitising maps of the County which featured around 6,500 land parcels. Cad-Capture transferred the details of each land parcel site from the OS maps to AutoCAD Map.

The details represent freehold, leased to others, leasehold and sold sites, or sites owned by utilities companies such as electricity, gas, oil or water. The details were displayed on the maps using coloured layers, the advantage being that the categories of land parcel sites could easily be identified using a colour-coded key...

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e-Planning - Blackburn with Darwen Borough Council

blackburn-with-darwenCad-Capture completed a project for Capita Symonds on behalf of Blackburn with Darwen Borough Council to scan all the Council's planning applications dating from 1st January 1974 to the present day.

Part of a nationwide 'e-Planning' initiative, the Council embarked on the project to help satisfy criteria outlined in the National Planning Website Review by Peter Pendleton and Associates regarding the exchange of planning information via the Internet, now assessed against Audit Commission Best Value Performance Indicators 109 and 205.

The initiative aims to improve the service provided by Local Planning Authorities by delivering convenient, round-the-clock access to applications, plans, decisions and appeals etc, whilst reducing operational costs and response times...

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Archaeological Map Scanning - Lancashire County Council

lancs-logoLancashire County Council Archeology Service takes advantage of today's GIS and Document Capture technology to uncover Lancashire's hidden past and discovers some unexpected benefits. The Archaeology Service is responsible for maintaining the Lancashire Sites and Monument’s Record, a database of known archaeological and historical sites within the County.

The Record serves a multitude of purposes and the department is responsible for providing information for use by the County Council, Unitary Authorities and District Councils of Lancashire, as well as the public, major land managers, professional archaeologists and academics. The Archaeology Service also provides a development control advice to the fourteen Local Planning Authorities in the County and the Service uses the Sites and Monuments Record information to assess the archaeological impact of proposed developments.

The historic maps held within the Record are essential to this process as they hold an enormous amount of information on the history and development of the town and landscapes of the County. Physically handling large map sheets on a daily basis and cross-referencing the data to modern maps is time consuming and can be damaging to the maps, which can be up to 150 years old...

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